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South West: AGM
28th October 2017
South West Group AGM and Talk 2017
The Annual General Meeting was held on Saturday 28th October 2016 at China Fleet Country Club, near Saltash. The Chairman, John Alker, welcomed 43 members.
John started by saying that he would be standing down as a committee member and Chairman, along with Charles Patchett, and he thanked everyone for their support.
The minutes of the previous AGM in 2016 were accepted.
In an amusing report, John then described the events of the year, both land based and sailing, details of which have been published in the WOA magazine and are also to be found on the web site. He said that all events had been well supported and enjoyed by those who took part. He thanked all the organisers for their hard work and those who did the write ups.
At the Christmas lunch 2016 we raised £168 for the charity ‘Turn to Starboard’, which provides sailing experience for traumatised soldiers on a boat provided by the Prince’s Trust, which is based in Falmouth.
The secretary, Sally Loynes, reported another busy year with 116 registered members, several resigning after giving up sailing often due to ill health or age. She outlined the four main mailings and said that all events are put on the web site with a registration form. Sending reminders about two weeks before the deadline for registering has worked well, with very few late bookings. She emphasized that it is becoming increasingly difficult for organizers, as many members now wait for the reminder before booking. This means that the organizer doesn’t know until the last minute whether the event will take place. She said that ‘Until you organize an event then you wont fully realize the amount of planning and work that has to be done’.
During her extended summer cruise, one reminder came from JayT which was sent to anyone who has ever expressed an interest in the SW group. Sally said she has occasionally managed to use the wrong email address this year. Please continue to mail on email@example.com as this is monitored regularly.
She also thanked those who wrote magazine reports, but again asked for a greater selection of photos.
The treasurer presented the unaudited accounts for 2016/2017. She reported that she anticipates that the cost of running the group including pontoon parties and admin costs is covered by registration. Several events during the anniversary year were subsidized and each year we buy Christmas raffle and competition prizes. Some gratuities were also subsidized.
Most events show a loss as the cost of pontoon parties has been added in. The exception is Fowey/Falmouth. This is as a result of an error by the Yacht Club in the charge for the meal. The Yacht Club is aware of the error and requests that the difference be donated to a nautical charity. This will be determined at the next Committee meeting. On paper the Fitting Out at Tenby appears to show a loss but advance payments in excess of £1000 for deposits had been made in the previous accounting year.
There were no questions and the accounts were accepted at the meeting.
Our National Representative, Phil Loynes explained that for a variety of reasons there was no National Cruise this year. The South West group will organize the 2018 cruise on behalf of National WOA. It will be in June next year and will be announced in the Winter magazine, with the necessary booking form coming in the Spring edition. As numbers will be limited those wishing to join in will need to register quickly and pay an administration fee to secure their place.
He will step down as Regalia Manager and South West rep on the National Committee in January but Chris Strang is willing to take over as our rep. There are now two types of burgee, the traditional one at £24 and a budget one at £15. Phil brought one of each for comparison.
The Precision Prize was presented by Teamac Precision Paints at the 50th anniversary celebrations in 2016 and was first awarded to the winner of the South Coast Group race from Stokes Bay to Beaulieu. Every year it will be passed around the country clockwise to every group in turn. It is up to each group to award it in whatever way they choose. The presenting of the prize will take place at the National AGM at Poole in January. The SW committee decided that it would be difficult to award the trophy for any one event and we would like to include as many people as possible. The trophy would be given to the person who wrote the most interesting account of a SW event from those submitted over the last two years (24 in total). Technical articles were not eligible. Committee members were asked to rate all the articles, giving three points to what they felt was the best, two for second and one for third.
The article that came out top was ‘A Girl’s View of the SW Cruise to Padstow’ by Barbara Pugh. (Winter 2016). She will be presented with the trophy at the National AGM.
The National AGM will be taking place again at the RNLI College in Poole on Saturday 27th January. George Pickburn will be stepping down as Commodore and Mary Buchanan will be taking over. As part of the handover there will a formal dinner in the evening. Mary lives in and sails around Glasgow so the 2019 AGM may well be north of the border.
Details of this year’s AGM have already been emailed to you, so if you wish to stay at the College you will need to apply promptly. You can of course just book to come to the AGM.
The committee all stood down and eight had agreed to stand again. There were two new nominations so a vote was not necessary. There was a unanimous show of hands in favour of electing the committee – Chairman – Barbara Box, Vice Chairman – Chris Strang, Treasurer – Gillian Davies, Secretary – Sally Loynes, George Curnow, Paul Moorhouse, Sue McKen, Sparks Beattie, Chris Taylor and SW Rep – Phil Loynes.
Andy Truscott asked to say a few words about the National Cruise. He explained that the cruise would start with a muster at Torquay (organised by Paul Moorhouse) before the official start on June 11th at Dartmouth (organised by John Alker). The cruise would go on to Plymouth (organised by Charles and Jane Patchett and Bob Shapland), Fowey (organized by Barbara Box) and finish on June 21st in Falmouth (organised by George Curnow and Gillian Davies). He thanked all those who had put in time and effort organizing each port.
John and Gwendolyn Alker were both thanked for their hard work and presented with gifts from the SW Group.
A brief open discussion followed before members headed to the bar at 11.44am, whilst the committee met to plan the coming year’s events.
After a buffet lunch we had a fascinating talk from Bruce Truscott titled ‘Behind the Weather Forecast’. “Forecasting the Weather – Big Data Big Science”. He gave us an insight into the science and data collection required before a forecast can be made. Starting with terrestrial observations: radiosonde, commercial aircraft, land surface automatic weather stations, a variety of surface marine stations, sub surface observations, remote sensing – radar, lightning detectors and lidarnet which detects clouds and volcanic ash Bruce moved on to Satellite observations. The most surprising aspect is the vast quantity of data used to produce the models from which a final forecast is produced. Barbara Box thanked Bruce for his presentation.